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Configure stage reviewers (individual, external, group) and permission levels

A stage's reviewers can be individual members, external guests, or entire groups, each with a configurable permission level. This article covers configuring stage reviewers.

Adding reviewers to an approval stage​

  1. Open the stage card and select the Reviewers panel (the first icon in the panel strip).
  2. Use the search box to look up a name, email, or group. Search is restricted to your workspace's existing members and groups — you cannot type an arbitrary email address that isn't already a member. If you need to bring in someone new, add them as a member (with the Reviewer role, if they should only review) from Admin Console → People → Members first, then add them here.
  3. Click a person or group in the results to add them to the stage.

A new stage starts with no reviewers — you must add real people or groups before the stage can close, since a stage with nobody assigned can never actually reach a decision.

Setting permission levels (approval stages)​

Each reviewer row on an approval stage has two independent checkboxes:

  • Can comment — the reviewer can leave comments on the asset.
  • Can approve — the reviewer can submit an approval/decision that counts toward closing the stage.

Unchecking both effectively makes the reviewer view-only. Checking only "Can approve" still allows commenting is not implied — the two are separate toggles, so check whichever combination fits the reviewer's role.

Assignees on production stages​

Production stages show the same search-and-add flow, but reviewers are treated as assignees doing the work rather than approvers — there are no "Can comment" / "Can approve" checkboxes for production stages. Who can actually advance a production stage is a separate setting (see the Advancement section, covered in Configure stage decision closure).

Groups​

Adding a group adds every member of that group as reviewers under a single row. Removing a reviewer removes just that person or group from the stage — it doesn't affect their membership in the underlying group.